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Kick ‘n Gliders Nordic
Trip Finance Policy
Kick ‘n Gliders Nordic Ski Club members may participate in
is the intention of Kick ‘n Gliders Nordic Ski Club that each
trip to be
financially self-sustaining, i.e. to neither make nor lose money.
published price, deposit and payment schedule of each trip shall be
the trip leader to be published in the Season Schedule and Guide.
price shall include an allowance for contingencies and for
“less than capacity”
participation to prevent
trip losing money or
participant being asked to contribute more than the published price if
Committee approval is required for any trip to run when it is known
will lose money.
Executive Committee shall resolve controversial interpretations of
trips require that participants make deposits.
made by Kick ‘n Gliders Nordic Ski Club to reserve facilities
needed to run a
trip are sometimes non-refundable.
amounts shall reflect the obligations Kick ‘n Gliders Nordic
Ski Club makes to
innkeepers, airlines, etc. on behalf of potential trip participants.
participants should consider all deposits to be non-refundable.
deposits will be accepted by the Treasurer any time after the trip
full deposit amount must be submitted in order for a member to be added
names will not be entered onto a trip roster until after July 15.
necessary, a lottery will be held shortly after July 15 to determine
order in which members who made early deposits are added to the trip
making joint deposits for a trip will be considered together, not as
leaders are exempt from the lottery.
postmarked or received on or after July 15 will be added to trip
the order deposits are postmarked or received.
trips require a schedule of multiple payments.
who do not make payments on schedule may be dropped from the trip
roster at the
discretion of the Trip Leader. In
case, the participant’s deposit shall be returned.
lists will be established for members who have made deposits but whose
would exceed a trip’s capacity.
members will move up on the list or, with confirmation by the Treasurer
Leader, become a
trip participant if a
member above them drops out of the trip or off of the waiting list.
members may have their deposit returned deposit returned if they
to remain on the waiting list nor claim an available position on the
trip participant who wishes to cancel will have all payments in excess
deposit returned to them.
trip participant’s deposit will be returned if the
participant wants to cancel
on the waiting list wants to attend or, if there are no wait-listed
participant finds another member to take his place and the other member
a deposit or
new participant submits a deposit, automatically replacing the
the participant’s name will remain on the trip roster and
their deposit will be
retained until the end of the trip and will be subject to refund
trip leader shall make a reasonable effort to secure refund of
deposits from innkeeper, airline, etc. when a cancellation request is
monies collected for a trip shall be refunded to participants after the
completed and its finances are closed.
costs incurred for a trip on behalf of any rostered participant who did
attend the trip can be determined, as in the case where the innkeeper
cancellation fee, the participant’s deposit less this amount
will be returned,
rounded down to the nearest five dollars.
the trip’s surplus will be divided equally among those on the
roster who did
not attend the trip. This
amount, up to
the amount of the trip deposit, will be returned, rounded down to the
money surpluses shall be distributed as follows:
remaining balance shall be divided by the number of trip participants
attended and be rounded down to the nearest five dollars.
amount so determined shall be refunded to each attendee.
small remainder will be retained in the treasury.
published, a trip’s price shall not be changed.
decision to cancel a trip for lack of participation, weather or other
depends on the cost consequences of cancellation.
goal is to protect deposits made by individual participants and by Kick
Gliders Nordic Ski Club for that trip.
trip can be canceled and participant deposits returned after refunds
received by Kick ‘n Gliders Nordic Ski Club if innkeeper,
airlines, etc. agree
to return deposits.
trip will generally not be canceled if the innkeeper, airlines, etc. do